Personal Assistant in Liverpool L3 | Immediate Start & Flexible Roles

Personal Assistant Job Description

This is a pivotal Personal Assistant role supporting high-level executives within a prestigious professional services firm based in the Liverpool L3 postcode. The successful candidate will be the right hand to senior management, ensuring seamless day-to-day operations and acting as a key point of contact. You will be responsible for complex diary management, travel coordination, meeting preparation, and handling confidential correspondence. The role demands exceptional organisational skills, discretion, and the ability to thrive under pressure in a corporate Liverpool setting.

By applying through Staffing Agency, you gain access to exclusive roles with leading Liverpool employers that are not always advertised publicly. We specialise in matching talented support staff with businesses that value professionalism and efficiency. Whether you're looking for an immediate start or a stepping stone to a permanent executive support career, our dedicated consultants provide local expertise and ongoing support throughout your assignment. For more on how we connect talent with opportunity across the UK, explore our comprehensive staffing solutions.

Key Responsibilities & Duties

• Complex Diary & Email Management: Proactively manage and coordinate multiple executive diaries, schedule meetings, and prioritise inboxes to ensure optimal time management.
• Travel & Logistics Coordination: Arrange complex national and international travel itineraries, including flights, accommodation, and ground transportation, often at short notice.
• Meeting & Presentation Support: Prepare agendas, compile briefing documents, take accurate minutes, and create professional presentations using Microsoft Office Suite.
• Confidential Communication Hub: Act as the first point of contact, screening calls, handling sensitive correspondence, and liaising with internal and external stakeholders with utmost professionalism.
• Project & Administrative Support: Assist with special projects, event planning, expense reporting, and general office administration to support the smooth running of the executive office.
• Document Management: Maintain an efficient filing system (both digital and physical), ensuring all documents are accurate, up-to-date, and easily retrievable.
• Anticipating Needs: Proactively identify potential conflicts or requirements before they arise, ensuring the executive is fully prepared for all commitments.

Essential Skills & Requirements

• Proven PA/EA Experience: Minimum of 2 years' experience as a Personal Assistant or Executive Assistant, preferably within a corporate, legal, or financial services environment in or around Liverpool.
• Exceptional Tech Proficiency: Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint) and confidence with digital communication tools like MS Teams and Zoom.
• Superb Communication: Exemplary verbal and written communication skills, with the ability to interact confidently with individuals at all levels.
• Unshakeable Discretion: A proven track record of handling highly confidential and sensitive information with integrity and professionalism.
• Organisational Mastery: Outstanding time-management and prioritisation skills, with a keen eye for detail and a solutions-oriented mindset.
• Proactivity & Initiative: The ability to work autonomously, anticipate needs, and solve problems independently without constant direction.

Salary, Benefits & How to Apply

Master Your Next Interview

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Pay rates are indicative and dependent on experience, assignment length, and specific client requirements. For nationwide roles, from a Warehouse Manager in Aberdeen AB11 to a Virtual Assistant in Manchester Airport M90, browse our latest jobs board.

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