Hire the Perfect VIRTUAL ASSISTANT for Your Company
Gain Access to a Wider Pool of Talent by Hiring Virtually - From Remote PAs to Executive Assistants
Executive Summary: Transform Your Business with Virtual Assistant Services
Team Staffing provides premium virtual assistant services in London and across the UK, offering businesses access to highly skilled remote PAs, executive assistants, and administrative professionals from just £14 per hour. Our comprehensive VA recruitment service combines flexibility with expertise, delivering pre-vetted professionals with 5-8 years minimum experience who can reduce your operational costs by up to 50% while improving productivity. Whether you need a temporary virtual assistant for seasonal support, a permanent remote PA for executive assistance, or specialized virtual secretary services, our transparent and consultative approach ensures perfect matches within 24-48 hours.
What are Virtual Assistant Services?
Virtual assistant services provide remote administrative, technical, and creative support to businesses through skilled professionals working from home or remote locations. These services include diary management, email handling, social media management, bookkeeping, customer support, and executive assistance, allowing companies to access expert help without office space costs, equipment expenses, or long-term employment commitments while maintaining full productivity and professional standards.
Virtual Assistant Recruitment: Flexibility, Expertise, and Transparency
Core Benefits of Hiring a Virtual Assistant
💰 Financial Benefits
- Decrease office space costs by up to 100% - no desk required
- Eliminate equipment expenses - VAs use their own technology
- No employee benefits costs - save on NI, pensions, sick pay
- Pay only for productive hours - no paid breaks or downtime
- Reduce recruitment costs by 75% vs traditional hiring
🚀 Operational Benefits
- Focus on core operations and growing your business
- Access wider talent pools - local, national, or international
- Achieve 40% improved productivity while clocked-in
- 0% non-work distractions - professional home offices
- Scale up or down instantly based on business needs
Agency Service Commitments: The Consultative and Transparent Approach
🔄 Flexible Service Options
Covering all requirements from part-time VAs to permanent positions and temporary contracts. Whether you need 5 hours a week or full-time support, we adapt to your needs.🎯 Versatile Talent Pool
Candidates are highly skilled and assist with a variety of responsibilities. Our VAs handle everything from basic admin to complex project management.💬 Consultative Process
Initial consultation to understand exact needs and requirements. We don't just fill positions - we understand your business culture and objectives.✨ Transparent Operations
Communicating openly while respecting confidentiality. Clear pricing, no hidden fees, and regular performance updates throughout.Experienced: Successfully serving boutique firms and larger high-end brands across London and internationally for over 15 years.
Virtual Assistant Services: Remote PA, Virtual Secretary, and Executive Support
Administrative and Back Office Support
Diary & Schedule Management
Complete calendar coordination, meeting scheduling, appointment booking, and time zone management for executives
Email & Inbox Management
Professional email handling, filtering priorities, responding to inquiries, and managing multiple inboxes efficiently
Document Preparation
Minute taking, transcription, copy typing, presentation formatting, proofreading, and report compilation
Data Management
Database entry, CRM updates, data analysis, spreadsheet management, and information organization
Audio & Transcription
Audio typing, meeting transcription, podcast notes, and converting voice recordings to text documents
Presentation Support
PowerPoint creation, slide design, data visualization, and professional presentation formatting
Specialized Business & Operations Support
📱 Marketing & Social Media Management
- Content planning and editorial calendars
- Designing graphics using Canva/Adobe
- Scheduling content across platforms
- Growing followers and engagement
- Analytics reporting and optimization
💼 Business Development Support
- Prospecting and lead generation
- CRM management and updates
- Proposal and tender preparation
- Market research and competitor analysis
- Sales pipeline management
📈 Accounting & Bookkeeping
- Invoice processing and management
- Expense tracking and reporting
- Basic bookkeeping services
- Financial report preparation
- Accounts payable/receivable
🎯 Project Management
- Project coordination and tracking
- Timeline and milestone management
- Team communication facilitation
- Resource allocation and scheduling
- Status reporting and documentation
✈️ Event & Travel Organization
- Booking flights and accommodation
- Itinerary planning and coordination
- Event planning and logistics
- Venue sourcing and booking
- Travel expense management
🎧 Customer Support
- Email customer service
- Live chat support management
- Phone call assistance and routing
- Complaint resolution and escalation
- Customer satisfaction surveys
Remote Private PA and Lifestyle Management
Our premium remote private PA services cater to HNW and UHNW individuals requiring discreet, professional lifestyle support:
- Acting as a Remote Private PA for executives and entrepreneurs
- Gift buying and purchase coordination for special occasions
- Relocation services and property searches
- Family office support for managing household affairs
- Personal appointment scheduling and reminders
- Supporting HNW/UHNW families remotely
- Multilingual support (including Arabic-speaking VAs)
- Concierge services and restaurant bookings
- Personal research and information gathering
- Confidential correspondence management
How Much Can You Save with a Virtual Assistant?
Businesses typically save 50-70% on staffing costs by hiring virtual assistants compared to traditional employees. A London-based EA earning £45,000 annually costs employers approximately £56,000 including NI, pension, and office space. A comparable virtual assistant costs £25,000-30,000 annually with no overhead expenses, saving businesses £26,000-31,000 per year while maintaining the same productivity levels.
Case Study: Law Firm Reduces Admin Costs by 60%
"The quality of virtual assistants from Team Staffing exceeded our expectations. We've transformed our operations while significantly reducing costs." - James Harrison, Managing Partner
Finding and Securing a World-Class Virtual Assistant
The Personalised Matching Process
Initial Consultation
Arranging a meeting (in-office, meeting space, or virtual) to define your ideal candidate. We discuss your specific requirements, working hours, budget, and cultural fit preferences. This consultation is complimentary and typically takes 30-45 minutes.
Finding Candidates
Our senior VA recruitment consultant advertises within our extensive network of over 15,000 pre-vetted professionals. We use advanced matching algorithms combined with human expertise to identify the best candidates for your specific needs.
Interviewing & Shortlisting
Every candidate undergoes a comprehensive interview process focusing on skills, motivations, and ambitions. We conduct technical assessments, personality evaluations, and scenario-based testing. Only the most appropriate CVs (typically 3-5) are forwarded to you.
Meet and Approve
You interview and approve the recommended premium Virtual Assistant via Zoom or in-person meetings. We facilitate the interview process, provide interview guides, and can participate to ensure all technical and cultural aspects are covered.
Securing & Onboarding
We arrange all necessary documentation including contracts, NDAs, and GDPR compliance. Our onboarding process ensures smooth integration with your systems, providing training materials and ongoing support during the first weeks.
Quality Control and Security
🔍 Rigorous Vetting Process
- Candidates treated with same care as in-house PAs
- Minimum 5-8 years relevant experience required
- All VAs complete virtual assistant training courses
- Full reference checks (minimum 2 professional)
- Typing tests (minimum 60 WPM) and MS Office assessments
- Video interview to assess communication skills
🔒 Data Security & Compliance
- Every VA signs comprehensive Non-Disclosure Agreement
- Full GDPR compliance certification required
- High-speed internet connectivity (minimum 50 Mbps)
- Updated anti-virus software mandatory
- Password-protected computers not shared with others
- Secure VPN connections when required
Flexibility in Working Arrangements
Fully Remote
VAs operate entirely from their professional home offices with zero commute time
Hybrid Flexible
VAs can travel to your office when needed for important meetings or events
Temporary Coverage
Access skilled professionals for specific periods during busy seasons or projects
What Tasks Can a Virtual Assistant Handle?
Virtual assistants can handle 80% of typical administrative tasks including email management, calendar scheduling, travel arrangements, data entry, social media management, customer service, bookkeeping, and research. They excel at repetitive tasks, time-consuming administration, customer communications, and any work that can be done remotely using standard office software, freeing executives to focus on strategic activities that require physical presence or face-to-face interaction.
Compensation Structures: Cost-Effectiveness of VAs vs. Traditional London Roles
Virtual Assistant Pricing (Hourly and Package Rates)
Entry Level VA
£13-18
Per Hour
- Basic admin tasks
- Data entry
- Email management
Professional VA
£22-28
Per Hour
- Legal/Finance sector
- Complex admin
- Project coordination
Executive VA/PA
£25-40
Per Hour
- C-Suite support
- Strategic assistance
- Confidential work
Monthly Packages
£1,200-4,800
80-160 hrs/month
- Dedicated support
- Priority service
- Volume discounts
Traditional Permanent EA/PA Salary Benchmarks (Why VA is Cost-Effective)
💡 Cost Comparison Insights:
- Total Employer Cost includes salary + NI (13.8%) + pension (3%) + office space (£3,000-5,000/year)
- VA Alternative Cost based on comparable hourly rates for equivalent skill levels
- No hidden costs with VAs - no sick pay, holiday pay, equipment, or training expenses
- International options - Senior EA roles in Saudi Arabia offer £70,000-120,000 tax-free plus accommodation
- Scalability advantage - easily adjust hours up or down based on workload
Case Study: Startup Scales Without Office Expansion
"Team Staffing enabled us to scale rapidly without the traditional constraints. Their VAs are now integral to our success." - Michelle Chen, Founder & CEO
Seamless Integration and Accountability in Remote Staffing
Technological Proficiency
🖥️ Communication & Collaboration Tools
VAs are technologically proficient in using remote collaboration and video conferencing applications:
- Video Conferencing: Zoom, Skype, MS Teams, Google Meet
- Instant Messaging: Slack, Microsoft Teams, WhatsApp Business
- File Sharing: Google Drive, Dropbox, OneDrive, SharePoint
- Email Platforms: Outlook, Gmail, Exchange
📊 Project Management Systems
VAs utilize project management tools for organization and status tracking:
- Task Management: Trello, ClickUp, Notion, Asana
- CRM Systems: Salesforce, HubSpot, Pipedrive
- Time Tracking: Toggl, Harvest, Clockify
- Documentation: Confluence, OneNote, Google Workspace
Accountability and Time Tracking
⏱️ Precise Time Management
- VAs log time accurately via Task Portal
- Time logs assigned against specific tasks
- Real-time productivity monitoring
- Detailed timesheets and reports
📈 Performance Tracking
- Regular check-ins and reviews
- End-of-day status reports
- KPI monitoring and analytics
- Quality assurance checks
🔗 Team Integration
- Dedicated VAs integrated into teams
- Access to company systems
- Regular team meetings participation
- Continuous alignment with goals
What's the Difference Between a VA Agency and Freelance Platforms?
VA agencies provide vetted, trained professionals with guaranteed replacements and ongoing support, while freelance platforms offer self-managed contractors without quality assurance. Agencies handle recruitment, vetting, contracts, compliance, and performance management, ensuring consistent service quality. Freelance platforms require you to manage recruitment, verification, and all administrative aspects yourself, offering lower costs but higher risk and management overhead.
Success Stories from Our Clients
"Our virtual PA has been absolutely invaluable. She manages my complex diary across three time zones, handles all correspondence, and even coordinates our board meetings. The cost savings alone justify the decision, but the efficiency gains have been transformative."
George D Thompson
CEO, Thompson Holdings
"Team Staffing provided us with 6 virtual assistants who now handle our entire back-office operations. The quality of candidates, the speed of placement, and ongoing support have exceeded all expectations. We're saving over £300,000 annually."
Amelia Mitchell
Operations Director, Legal Associates LLP
"As a UHNW family office, we needed discreet, professional support. The Arabic-speaking virtual PA Team Staffing provided handles everything from property management to travel arrangements with absolute professionalism."
Ahmad Al-Rashid
Family Office Manager
"The temporary VA coverage during our EA's maternity leave was seamless. The VA was professional, efficient, and maintained all operations without any disruption. We've now retained her permanently."
Jennifer Clarke
Partner, Clarke & Associates
Frequently Asked Questions About Virtual Assistant Services
How quickly can I get a virtual assistant?
For standard requirements, we can present suitable candidates within 24-48 hours. For specialized roles requiring specific skills or languages, it may take 3-5 days. Emergency temporary coverage can be arranged within hours from our pool of immediately available VAs.
What if the VA doesn't work out?
We offer a 30-day replacement guarantee. If you're not satisfied with your VA for any reason, we'll find a replacement at no additional cost. For temporary placements, we can arrange immediate replacements. Our 98% retention rate demonstrates our matching success.
Are virtual assistants really as effective as in-office staff?
Studies show VAs are often 40% more productive than office-based staff due to zero commute stress, fewer distractions, and better work-life balance. Our VAs work from professional home offices, maintain regular hours, and use time-tracking systems to ensure full accountability and productivity.
How do you ensure data security and confidentiality?
All VAs sign comprehensive NDAs and are GDPR certified. They work from secure, password-protected computers with updated anti-virus software. We can arrange VPN connections for accessing your systems, and all VAs undergo background checks. Regular security audits ensure ongoing compliance.
Can VAs work outside normal business hours?
Absolutely. We can arrange VAs to work any schedule that suits your business - early mornings, evenings, weekends, or even provide 24/7 coverage using multiple VAs in different time zones. Many clients use international VAs to provide round-the-clock support.
How to Get Started with a Virtual Assistant?
Getting started with a virtual assistant involves defining your needs, choosing between freelance or agency options, conducting interviews, and establishing clear communication protocols. Begin by listing tasks you want to delegate, determine required hours and skills, select a reputable VA agency for vetted candidates, interview 2-3 shortlisted professionals, agree on working hours and communication methods, then start with a trial period to ensure compatibility before committing long-term.
Ready to Hire Your Dedicated Virtual Assistant?
Request a Free Consultation to Discover Your Ideal Assistant
Call Us Direct
0207 101 9229
Mon-Fri 9am-6pm
24/7 Helpline
0333 188 0008
Always Available
Download our free guides:
PA Hiring Guide Virtual Assistant ROI Calculator Remote Work Best PracticesKey Takeaways: Virtual Assistant Services
- 50-70% Cost Savings: Compared to traditional London employees
- 24-48 Hour Placement: Rapid access to pre-vetted professionals
- Minimum 5-8 Years Experience: Only seasoned professionals
- From £14/hour: Flexible pricing for all budgets
- Zero Office Costs: No desk, equipment, or facility expenses
- 40% Productivity Increase: Focused work without office distractions
- Flexible Arrangements: Part-time to full-time, temp to permanent
- Full Security Compliance: NDAs, GDPR, background checks
- 30-Day Guarantee: Free replacement if not satisfied
- Global Talent Access: UK and international professionals