Office Administrator Jobs in Dundee DD1 | Immediate Start & Flexible Shifts

Our client, a well-established and growing business in the heart of Dundee, is seeking a proactive and detail-oriented Office Administrator to join their team on an immediate basis. This pivotal role is central to the smooth operation of their office, requiring a professional who can manage multiple tasks with precision and a positive attitude. The successful candidate will be the first point of contact for clients and visitors, ensuring a welcoming and efficient environment that reflects the company's high standards.

By applying through Staffing Agency, you gain access to exclusive opportunities with employers who trust us to find the best talent in Dundee DD1. We specialise in connecting skilled professionals with businesses that value efficiency and reliability, from admin assistant roles to more specialised positions. This particular role offers not just a job, but a genuine career pathway within a supportive organisation, with the security of weekly pay and ongoing support from our dedicated consultants.

Key Duties & Responsibilities

As the Office Administrator, your day-to-day tasks will be varied and essential to business operations. You will be expected to:

• Manage front-of-house operations, including greeting visitors, answering and directing phone calls in a professional manner, and handling general email correspondence.
• Maintain office systems and databases, ensuring all filing – both digital and physical – is accurate, up-to-date, and compliant with data protection regulations (GDPR).
• Coordinate meetings and schedules, including booking rooms, arranging refreshments, preparing agendas, and taking concise minutes when required.
• Process administrative paperwork such as invoices, purchase orders, and staff expenses, liaising with the accounts department as necessary.
• Provide comprehensive support to the management team, including diary management, travel arrangements, and the preparation of reports and presentations.
• Manage office supplies and inventory, proactively ordering stationery and other essentials to ensure the team has the resources they need.
• Assist with HR administration, such as helping to organise induction schedules for new starters and maintaining staff records.

Essential Skills & Experience Required

To be successful in this Dundee DD1 Office Administrator position, you will need to demonstrate the following:

• Proven experience in a similar office administration or receptionist role, with a strong understanding of office procedures and systems. Experience gained through an agency receptionist job is highly valuable.
• Exceptional IT literacy, with advanced proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and confidence in learning new software quickly.
• Superb communication skills, both written and verbal, with the ability to interact confidently with people at all levels.
• Outstanding organisational and time-management abilities, with a proven track record of prioritising a busy workload and meeting deadlines without compromising on quality.
• A high level of accuracy and attention to detail in all tasks, from data entry to document preparation.
• A proactive, problem-solving mindset and the initiative to work independently as well as part of a team.
• Discretion and professionalism when handling confidential information.